Chairman – Scott Meyer

Clerk / Treasurer – Bonnie Ralston

Description of Work; Under the appointment, supervision and direction of the Chairman and Board, this position performs technical, supervisory, and administrative work in accomplishing the functions of Municipal Clerk and of the Municipal Clerk duties and related work as required.

Examples of Responsibilities and Duties:

The Municipal Clerk;

  1. Assists with preparing Board agendas, ordinances and resolutions for Board consideration;
  2. Shall have the custody of all laws and ordinances; and shall keep a correct journal of the proceedings of the Board;
  3. Keeps a register of all licenses and permits issued and the payments thereon;
  4. Keeps a register of all officers and regular employees of the Municipal and such other records as required by the Board.
  5. Keeps and maintains a proper index to all documents and records kept by the Clerk;
  6. Seals and attests all contracts of the Municipality, and all licenses, permits and such other documents that require this formality;
  7. Receives claims of any person against the Municipality and processes same in all proper cases;
  8. Issues and signs all licensing permits and occupation tax receipts;
  9. Collects funds for licensing, etc. and promptly turns over all funds collected to the Treasurer with a statement as to the source thereof, and keeps accounts showing all money received and the source and disposition thereof;
  10. Records Board proceedings (and votes taken);
  11. Transcribes and reports official minutes of the Board meetings to appropriate officials;
  12. Within 30 days of any meeting of the Governing Body, prepares and publishes the official proceedings of the Village Board in a newspaper of general circulation of the Village;
  13. Publishes between July 15 and August 15 of each year, the Village employee job titles and the corresponding compensation to such job title;
  14. At the end of the fiscal year, compiles and reports business of the Municipality transacted through the Clerk’s office;
  15. Verifies that the Chairman’s signature or countersigns, when required;
  16. Attests to Chairman’s signature or countersigns, when required;
  17. Prepares an annual report in which is described the bonds issued and sold during the year, and the terms of sale, with every item of expenses thereof; keeps a record of all outstanding bonds against the Village, showing the number and amount of each, for and to whom the said bonds were issued and when any bonds are purchased or paid or canceled;
  18. Is in charge of all Village elections, including preparation and notice as required by law;
  19. Is the custodian of the Village seal;
  20. Assists with the preparation and administration of the annual budget;
  21. Supervises the Deputy Clerk, and delegates general duties and responsibilities of the Municipal Clerk as necessary to the Deputy Municipal Clerk;
  22. Recommends hiring, firing, wages and evaluations of the Deputy Clerk to the Village Board;
  23. Supervises the Office Assistant, delegates general duties and responsibilities as necessary to the Assistant, and recommends hiring, firing, wages and evaluations of said position;
  24. Establishes positive public relations with citizens of and visitors to the community; and
  25. Performs other duties as required by law, ordinance or direction of the Chairman and Board.

Qualifications: The person occupying this position should have, as a minimum, the ability to maintain effective working relations with employees and officials, ability to organize and present effective oral and written reports; thorough knowledge of modern office practices and procedures, knowledge of bookkeeping and accounting methods; knowledge of computer usage; knowledge of automated accounting and office systems, ability to project positive public relations with the citizenry. Must be able to be bonded.

Training and Experience: Any combination of training and experience to graduations from high school, supplemented by course work in municipal administration, bookkeeping or accounting, or business administration and office experience.

Secretary – Hayley Fear

Description of work: This position assists the Municipal Clerk in the performance and accomplishments of the duties of the Municipal Clerk as directed by the Municipal Clerk or Board.

Examples of Duties: Assists the Municipal Clerk with any of the Clerk’s duties or responsibilities as delegated by the Clerk or directed by the Board and acts as the Clerk in the absence of the Clerk.

Qualifications: The person occupying this position should have, as a minimum, the ability to maintain effective working relations with employees and officials, ability to organize and present effective oral and written reports; thorough knowledge of modern office practices and procedures, knowledge of bookkeeping and accounting methods; knowledge of computer usage; knowledge of automated accounting and office systems, ability to project positive public relations with the citizenry. Must be able to be bonded.

Training and Experience: Any combination of training and experience to graduation from high school, supplemented by course work in Municipal administration, or business administration and office experience.

Village Utilities Superintendent – Casey Kendall

Description of Work: Under supervision and administration of department, division, and services of the Village Governing body, this position supervises and coordinates the operations of departments, divisions and services of the Village of Sutherland Government, except where limited by Ordinance or law, acts as the agent for the Governing Body, and does related work as required.

Examples of Duties: Plan, organize and direct the activities of department, division, and services of the Village Government (except noted above); where administrative authority is exempted by ordinance or law; provides assistance to those exempted functions as requested; recommends to the Governing Body any changes necessary to improve effectiveness or efficiency of any department under his/her authority; recommends personnel activities such as appointment or dismissal to the Governing Body for approval or disapproval; completes performance review evaluations on all employees under his/her supervision; attends meetings of all organization elements as directed by the Governing Body; maintains and keeps current inventories of all real and personal property and other public property owned by the Village; acts as a purchasing agent for minor purchases for departments under his/her authority and obtains prior approval from the Governing Body for all purchases over $500.00; serves as public relations officer and cooperates with all community organizations to advance the best interests of the Village and its citizens; reviews, evaluates and adjusts complaints filed against the Village which are within his/her authority; this position may serve in capacity of the department head as the need arises; maintain records for inspections (IE water, sewer); perform all required sampling as determined by State Department of Health; answer all write ups or conflicts with State agencies; keep the Governing Body informed as to changes in regulations and the consequences of such violations. Responsible for light plant operations and swimming pool maintenance and operations. Any and all other duties required to complete the job.

Qualifications: Thorough knowledge of Municipal administration; thorough knowledge of the principles of supervision; knowledge of report writing and the principles of accounting and bookkeeping for departments under his/her authority; ability to plan and supervise the work of personnel; operation and maintenance of equipment used in Village services; ability to establish and maintain effective work relationships with subordinates, public officials and the citizens of the community; ability to organize and present effective oral and written reports, certified water operator, be able to obtain backflow certification within one year; knowledge of power plant operation, possess CDL.

Public Works Assistant – Cody Trusty-Solko

Descriptions of Work: Under direct supervision of the Village Superintendent, this classification performs a multi-purpose role in the delivery and maintenance of Village services. Positions assigned to this class may perform any part or all of the duties outlines for this classification; and do related work as required.

Examples of Duties: Plant operator: maintains Village property (IE: parks/ ball fields, streets, etc.,) in a clean and orderly fashion through the collection of wastes and debris and placing the same at collection points for sanitation collection; participates in mowing, watering, trimming of grass, trees, shrubs, and maintains structures on property owned or operated by the Village, checks security of Village property and reports any evident of vandalism to police and malfunctioning of utilities to proper authorities; changes light bulbs and makes minor repair to structures. Participates in work associated with maintenance and repair of paved streets, unpaved roads, street signs and other auxiliary structures, for example excavated and back fills trenches with hand tools or mechanized equipment; load and unloads trucks with heavy materials, shovels, asphalt; clears and patches streets; repairs curbs, sidewalks and storm sewer opening, builds culverts (where necessary) and grade unpaved roads; accomplishes snow removal and sanding or salting or cindering on snow covered or icy streets; as a passenger, observes for the driver when a vehicle is being backed and warns of possible hazards, cleans and maintains trash at park, ball field, swimming pool, and takes refuse to proper dump sites. Services water wells and pumps, makes service taps to water mains; repairs leaks in water lines; installs new waterlines as needed; clears and cleans sewers by flushing, rodding or jetting; maintains sewer facilities; performs other duties as needed.

Qualifications: Knowledge of materials, equipment, tools and techniques of road maintenance; knowledge of safe operations or medium to heavy equipment; good physical condition; ability to perform manual labor for extended periods; ability to operate automotive equipment; ability to follow routine oral and written instructions; be able to obtain a water certification for the grade that is required within one year.

Training and experience: Any combination of training and experience equivalent to completion of high school.

Special Requirements: Possession of a valid Nebraska operator’s license, able to obtain CDL upon request of Governing Body.

Municipal Treasurer:

Description of work: Under the appointment, supervision and direction of the Chairman and Board, this position performs technical, supervisory, and administrative work in accomplishing the functions of Municipal Treasurer and does related work as required.

Examples of Duties:

The Municipal Treasurer

  1. Is the custodian of all money belonging to the Village;
  2. Invests and collects all monies owed by, or to the Village;
  3. Protects the funds of the Village;
  4. Pays out on vouchers or orders properly signed by the Municipal Clerk and Chairman;
  5. Keeps a separate accounting of each fund or appropriation and the debts and credits of each said fund or appropriation;
  6. Issues receipts for monies paid in, specifying dates and upon which account the payment was made;
  7. Keeps a register of all warrants, bonds or orders files with the Treasurer, and all vouchers, as required by law;
  8. Keeps records showing all money received by the Treasurer, the source from which it was received and the purpose of which it was paid out;
  9. Prepares for the Board an accounting of each account and the activities thereof;
  10. Makes monthly reports to the Board as required by law and ordinance, including an accounting of all financial activities made within the Treasurer’s office, and accompanying said report a statement of all receipts and disbursements, together with all warrants redeemed and paid by the Treasurer, shall be filed in the Municipal Clerk’s Office;
  11. Insures that cash book is footed and balanced monthly (includes bookkeeping of utility accounts);
  12. Keeps a current financial status record of the Village;
  13. Keeps such books and accounts as may be required by the Village Board, in a manner required by law;
  14. Prepares and administers the annual budget, audit and treasury activities;
  15. Makes an annual report on or before the last day of September of each year and cause same to be published, all as required by statute and/or ordinance;
  16. Annually prepares and publishes a statement of receipts and expenditures, by fund, for the Municipality for the preceding fiscal year and renders an accounting to the Board of the financial state of the Municipality;
  17. Prepares and submits such reports as are required by State offices;
  18. Establishes positive public relations with citizens of and visitors to the community; and
  19. Performs other duties as required by law, ordinance, or by direction of the Chairman of the Board.

Qualifications: The person occupying this position should have, as a minimum, the ability to maintain effective working relations with employees and officials; knowledge of bookkeeping and accounting methods ability to organize and present effective oral and written reports; thorough knowledge of modern office practices and procedures; knowledge of computer usage; knowledge of automated accounting and office systems, ability to project positive public relations with the citizenry. Must be able to be bonded.

Training and experience: Any combination of training and experience to graduation from high school, supplemented by course work in municipal administration, bookkeeping or accounting, or business administration and office experience.

Maintenance Assistant –

Description of work: Under the direct supervision of the Village Superintendent, this classification performs a multi-purpose role in the delivery and maintenance of Village services. Positions assigned to this class may perform any part or all of the duties outlined for this classification; and do related work as required.

Examples of duties: Plant operator; assists in maintenance of Village property as prescribed by the Utilities Superintendent to fulfill his/her job requirements; examples of duties are listed under the Public Works Assistant job description in the Employee Handbook.

Qualifications: Knowledge of materials, equipment, tools and techniques of road maintenance; knowledge of safe operations of medium to heavy equipment; good physical condition; ability to perform manual labor for extended period; ability to operate automotive equipment; ability to follow routine oral and written instructions; be able to obtain a water certification for the grade that is required within one year.

Training and Experience: Any combination of training and experience equivalent to completion of high school.

Special Requirements: Possession of a valid Nebraska Operator’s (driver’s license), able to obtain CDL upon request of the Governing Body.

Position Requirements: Under this position, the workload of the Village will be re-evaluated annually by the Governing Body to determine whether or not this position warrants a full-time or a part-time status.

Librarian – Amy Coffman

Description of Work: Responsible for general library operation, supervision of staff, service to the public, and must operate as a link with staff and Library Board to achieve efficient library operation.

Duties include but are not limited to the following: Attend all Library Board meetings, train and supervise library personnel and volunteers, select library materials, supervise weeding of library materials, select and maintain media files and programs, work with Library Board on preparation of budget, implement children’s summer reading program, provide informational programs for the community and surrounding area, implement policies and objectives as established by the Library Board, preform the routine daily janitorial duties within the the library.

Part Time Assistant Librarians – Dawn Peters & Katie Smith

Description of Work: Under direct supervision of the Librarian, the assistant Librarian shall carry out all duties of the librarian in his/her absence. This position will replace the Librarian during vacation and sick days and may be called in to work other times in the performance of all duties.

Examples of Duties: Duties to be filled by this position are the same as those listed under the Librarian classification in the employee handbook.

Compost Site Attendants –

Description of Work: To monitor and assist residents with compost and waste. To receive all monies due to the Village for roll off container use. To ensure trash is kept up and disposed of properly.

Pool Manager – Cameron Sonnenfeld

First Assistant Pool Managers –

Second Assistant Pool Managers –

Law Enforcement – Lincoln County Sheriff’s Department